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Resource Creation

Here you will learn how to add resources in Coscine in 4 steps using the example of an RDS-Web resource.

Open Resource Configuration

Select the "Add Resource" button on the home page of the project (see Figure 1). You will be redirected to the resource configuration, which includes 4 steps. Fields marked with an asterisk (*) are mandatory.


Figure 1 - "Add resource" button in the project dashboard

Step 1: Resource Configuration

In the first step, you first select a resource type (see Figure 2). Depending on the selection of the resource type, a certain storage volume is available to you per project. Select the storage by sliding the slider (see Figure 2). If you do not have any storage available, you must first request storage volume for your project and the respective resource type (see Storage Management).

Confirm your selection by pressing the "Next" button.

Schritt 1 der Ressourcenkonfiguration

Figure 2 - step 1 of the resource configuration.

Step 2: Application Profile

This will take you to the selection of the application profile for your data. An application profile contains the metadata with which you describe your research data and is crucial for the comprehensibility of your data (e.g. for cooperation partners and yourself in 10 years).

  • Select already established application profile (recommended)

Use the drop-down menu to see the currently available application profiles. Generally valid application profiles are e.g. RADAR (generic) and Engmeta (for engineering). For some research groups we have already developed individual application profiles. You can find more information under Metadata and Application Profiles.

  • Create an individual application profile

If there is no suitable application profile, you can select "Create" to access the Application Profile Generator and create an individual application profile. However, the creation and approval of the individual application profile can take up to three weeks.


Figure 3 - step 3 of the resource configuration deals with the metadata of the resource itself.

To continue, select an application profile. After selecting an application profile, the associated fields become visible (see Figure 4). You can now use the icons next to the fields to customize the application profile (see below). Note: In this step, you do not have to fill in all fields with asterisks, as you did in step 2. These fields will only become mandatory fields when you upload your data later.


In this step, you do not have to fill in all fields with asterisks, as you did in step 2. These fields will only become mandatory fields when you upload your data later.


Figure 4 - step 3 of the resourec configuration deals with the metadata of the resource itself.


f you want to set values as unchangeable default value, first enter the default value in the field and then click on the lock. All data that is uploaded will automatically receive this unchangeable metadata value (e.g. a fixed contact person or PI).


If some fields do not match your own data, optional fields can be hidden by clicking on the eye. Mandatory fields can only be hidden if a default value has been specified.


If you need a field more than once, e.g. Author, you can add this field again using the plus.

Step 3: Metadata

In the third step, you will be asked to provide general information about the resource. Table 1 gives you an overview of the fields asked for. In the following Figure 5 you can see an example of how to fill in the fields.

Property Description
Resource Name* Give the resource a unique name.
Display Name* A short display name of up to 25 characters.
Resource Description* Describe the content and purpose of the resource.
Discipline* Select one or more scientific disciplines that can be assigned to the resource. By default the disciplines of the project are used, but these can be changed.
Resource Keywords Set keywords for the resource so that it can be easily searched for later.
Metadata Visibility If the visibility of the project and resource are set to "public", your files will be listed in a Coscine-wide search for the appropriate metadata. However, the files are only visible to other Coscine users, not retrievable. Provides the ability for other users to contact you if they are interested in your data.
License You can select a license for the data in the resource. For research data, we recommend the Creative Commons licenses (CC licenses). For more information, visit
Internal Rules for Reuse Specify special usage rights with regard to the resource. For example "only my institution". If the PI of the data is gone, it can help to inherit the data further.

Table 1: Input fields of the resource configuration (Step 3).
Fields marked with a red asterisk () are mandatory fields.*


Figure 5 - step 3 of the resource configuration deals with general information of the resource.

Default Variables

Coscine offers the option of assigning default variables to certain fields of the application profile. Via the {ME} variable for example, one can automatically assign the name of a user in Coscine to the field.

In addition, the default variable {TODAY} can be used to automatically specify the current date in a field. This can be very advantageous and time-saving.

In the future there will probably be more default variables available.

Step 4: Overview & Confirmation

Check and confirm your entries (see Figure 5, click on the figure to enlarge). If you click on a field in the overview, you will automatically return to the corresponding input page.

Step 4 - Overview and Confirmation

Figure 5 - Step 4 of the resource configuration includes an Overview over all the settings.